Overview:
The Document Workflow Facilitator is responsible for managing the movement, review, and organization of documents within a company or department. The role ensures that all documents follow proper approval routes, are accurately logged, and remain accessible throughout their lifecycle. It requires strong organizational skills, attention to detail, and experience with digital document systems.
Scope of Work:
Enter and update document data in workflow tracking systems or spreadsheets.
Monitor document movement across departments for review, approval, and final archiving.
Verify document versions, revision dates, and authorization status.
Clean and organize digital folders for easy accessibility and version control.
Generate a workflow summary showing total documents processed, approval timelines, and pending actions.
Ensure confidentiality, compliance, and consistent document labeling standards.
Data Entry Fields Required:
Document ID / Reference Number
Document Title / Description
Department / Origin
Submission Date
Reviewer / Approver Name
Approval Status (Pending / Approved / Rejected)
Revision Number / Version
File Type (PDF, Word, Excel, etc.)
Final Storage Location / Folder Path
Remarks / Notes
Deliverables:
A structured spreadsheet of all document workflow records.
A Word report summarizing processing metrics and document movement details.
Additional Information:
Deadline: 2nd November 2025
Client Materials: Source files and routing templates will be shared upon hire.