Overview:
We are looking for a Student Information Database Clerk to manage the entry, updating, and maintenance of student records within the school’s database system. The role requires accuracy, confidentiality, and strong organizational skills to ensure all student information is properly documented.
Scope of Work:
Enter and update student information in school databases and spreadsheets.
Verify records against official enrollment and academic documents.
Maintain digital and paper files of student data.
Support staff with student information lookups and reporting needs.
Ensure compliance with student data privacy and protection policies.
Assist in generating student information summaries when required.
Data Entry Fields Required:
Personal Information: Name, date of birth, ID number, contact details.
Enrollment Records: Admission date, grade level, class assignment.
Academic Records: Grades, performance summaries, progress reports.
Attendance Logs: Present/absent, late, excused absences.
Guardian/Parent Information: Names, addresses, phone numbers, emails.
Medical/Support Notes: Special needs, accommodations, health alerts.
Reporting Periods: Term, semester, or yearly updates.
Deliverables:
Word Report – A summary of updated student database records, including verification notes.
Final Spreadsheet – A structured spreadsheet with all student information fields for administrative use.
Submission Date:
Both deliverables must be submitted by 2nd October.
Client Material Source:
All student forms, records, and database templates will be shared upon hire.