Deadline: 13th October 2025
Overview:
The File Digitization Specialist is responsible for converting physical and scanned files into accurate, well-organized digital records. The role focuses on structured data entry, proper document naming, and file organization to support efficient retrieval and archiving.
Scope of Work:
Enter and update file metadata into spreadsheets or document management systems.
Review scanned files to ensure clarity, readability, and completeness.
Clean up duplicate or mislabeled records and standardize file naming formats.
Organize digital folders according to department, file type, or category.
Confirm all digital records are properly indexed and searchable.
Generate a digitization summary report showing the total number of files processed and categorized.
Maintain strict confidentiality and follow document handling protocols.
Data Entry Fields Required:
File ID / Reference Number
Document Title
Document Type / Category
Department / Source
Date Created / Uploaded
File Format (PDF, Word, Image, etc.)
Storage Path / Folder Location
Access Level (Public, Internal, Restricted)
Remarks / Notes
Deliverables:
A final spreadsheet with 200 digitized and verified file records.
A Word report document summarizing:
Total files digitized and categorized
Duplicate cleanup details
Notes on file organization and indexing
Additional Notes:
Client source materials (physical or scanned files) will be shared upon hire.
Consistency in file naming and proper metadata tagging is required.
Accuracy and confidentiality are essential throughout the process.